Accounts Payable Manager
Job Opportunity at Joseph Michaels International

Posted on Nov 16

http://www.josephmichaels.com    800-786-1099

Location: Dallas, TX
Job Type: Full Time
Job ID: W4144601

We have partnered with local wholesale and retail distributors for all of the major appliance manufacturers, across multiple states. They are searching for a Supervisor of Accounts Payable for their Dallas Headquarters.
This role ensures timely and accurate processing of disbursements to employees, individuals, partnerships, corporations, and other entities through the Accounts Payable module utilizing Iptor v9/ ASW v3.8.  The incumbent oversees the Processing of Non PO and PO invoices in those multiple systems.  The Supervisor ensures controls meet internal and external audit requirements and support company policies and procedures.  The Supervisor manages employee performance, including but not limited to thorough regular review of established metrics.  This role drives continuous AP process improvements to enhance vendor and employee experience and control expenses.


Responsibilities
  • Manages the day-to-day processing of invoices for PO-Receipt 3-way matching – EDI and manual entry.
  • Manages the day-to-day processing of Non PO invoices.
  • Reviews AP Invoices, AP Vouchers and Check Requests for proper coding and approval(s).
  • Prepares weekly disbursement projections.
  • Initiates outgoing ACH and wire transfers.
  • Ensures all invoices and payments are processed timely.
  • Oversees all petty cash activity, reconciliation and requests for funding.
  • Oversees timely and accurate invoice resolution support to the PO payables processors.
  • Takes the lead role in working with business partners to resolve invoice issues to drive better compliance.
  • Ensures compliance with vendor warranty and damaged parts return policies and agreements.
  • Analyzes expenses and prepares accruals for Financial Reporting.
  • Ensures accurate and efficient monthly closing of Accounts Payable financial records and posting of month-end information. 
  • Ensures accuracy of Accounts Payable information impacting the Financial Statements.
  • Prepares ad hoc reporting as directed.
  • Interacts with internal and external auditors, provides information and access to accounting records.
  • Provides excellent customer service to internal and external customers on a daily basis including assisting suppliers with their invoice and payment questions.
  • Drives compliance within the organization and with suppliers to existing policies, contractual payment terms, corporate credit card and invoicing guidelines.
  • Develops training materials and delivers training to employees and other stakeholders on AP policies and processes.
  • Maintains staff proficiency, provides coaching and development as needed.
  • Gives guidance and/or directs handling of escalated issues to resolution.  Involves other departments as appropriate.
SUPERVISORY RESPONSIBILITIES:
  • Supervises and manages the performance of Accounts Payable Processors at all levels in the Accounts Payable department.
  • Creates a strong collaborative team environment.
  • Recruits, develops and retains staff, partnering with Senior Management, Recruiting and Human Resources.
Qualifications
  • Proficient understanding of internal controls related to Accounts Payable Operations
  • Exposure to General Ledger Accounting with a working understanding of internal controls
EDUCATION AND EXPERIENCE:
  • Bachelor's degree in Accounting or related field preferred; Equivalent work experience considered.
  • Minimum seven (7) years Accounts Payable experience
  • Experience supervising a team of five or more required
  • Experience working and coordinating with others in different geographic locations preferred
  • High energy for a fast paced professional environment.
  • ERP knowledge a plus
This is a newly created position and they are eager to interview this week. They are offering a great salary, competitive benefits, 401k matching and PTO.
If you are interested, let's talk and we can figure out if this opportunity lines up with your goals and aspirations.
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